Rugby Admin

Rugby Australia has arranged the National Risk Management and Insurance Programme on behalf of our Member Unions, their Affiliate Unions, Clubs and Referee Associations.

All Clubs affiliated with Rugby Australia and/or the various Member Unions are automatically covered under the National Risk Management and Insurance Programme annually.

All participants (Players, Coaches, Officials) must be registered with Rugby Australia in order to obtain coverage under the National Risk Management and Insurance Programme.

Participation in the National Risk Management and Insurance Programme is compulsory for all Clubs competing in competitions managed by Rugby Australia and/or Member Unions, and a National Participant Insurance Levy is payable by participants upon registration.

2020 Player Insurance Levies

Whilst the National Risk Management and Insurance Programme provides basic levels of cover for players and others participating in Rugby, it is not all encompassing (this is necessary to keep the cost of insurance affordable for all players) and does not seek to replace the need for other insurances.

Rugby Australia encourages all players and officials to take out their own private health insurance, life insurance and ‘Top Up’ coverage over and above the coverage provided under the National Risk Management and Insurance Programme.

Capacity exists under the National Risk Management and Insurance Programme to extend cover to a Special Event on a one off or short-term basis. The policy can only be extended with sanctioning approval of the respective Member Union.

Additionally, groups of persons (referred to as ‘Entity Team’) who wish to play and train but not necessarily form, or be part of, a Club, regular Competition or Special Event, may obtain insurance provided that they meet certain requirements.

Submitting a Claim

If you wish to make a claim or notify an incident for General Liability, Professional Indemnity or Management Liability, please contact Aon

To submit a claim under the personal injury policy follow the steps below.

Step 1

Complete the Rugby Australia Injury Report form. 

Step 2

Confirmation of your injury report form submission will be sent to you via email. 

Step 3

Follow the prompts in your confirmation email to submit a claim for your injury.

Step 4

SLE (The Claims Manager) will contact you for more information if necessary. Depending on the nature of the claim, this may include: 

  • Club Secretary Declaration
  • Employer Declaration
  • Medical Certificate(s)

Step 5

If your claim is approved, Payment or Payments will be made via EFT to your nominated bank account. 

Risk Management

Rugby Australia suggests undergoing risk management processes to proactively identify risks which may result in claims against the Rugby Body.

The Match Day Inspection Document is a risk management tool that should be completed prior to each match day and is designed with amateur sports volunteers in mind to assist with the process of identifying risks on the day and steps to prevent injuries/incidents occurring.

Special Event & Entity Team sanctioning

Special Event

All Rugby Union events, tournaments, and matches conducted outside approved regular competitions, pre-season trials, inter association and/or other representative matches/programs must receive formal sanctioning approval.
Member Unions have the authority to sanction events, tournaments and matches which are conducted within their respective jurisdictions.

Entity Team

Associations, incorporated entities, organisations or groups of persons (referred to as ‘Entity Teams’) who wish to play and train but not necessarily form, or be part of, a Club, regular Competition or sanctioned Special Event, may obtain insurance provided that they meet certain requirements related to safety and professionalism.

The following documents are available for download:

Rugby Australia Special Event Guidelines provides detailed information about the requirements for sanctioning, what is required to satisfy the guidelines and how an Event Organiser goes about meeting these standards.

Rugby Australia Special Event Application is to be completed by the Event Organiser (if not already an existing Association in Rugby Xplorer). This will be sent to State and National Admins for approval. This needs to be completed a minimum of 30 days prior to the start date of the event or tournament.

Rugby Australia Entity Team Guidelines provides detailed information about the requirements for sanctioning, what is required to satisfy the guidelines and how an Entity Team goes about meeting these standards.

Rugby Australia Entity Team Application is to be completed by the Entity Team and submitted to Rugby Australia for sanctioning approval 30 days prior to the start of training/ playing.

Rugby AU Event Team Registration Form to be completed for all Players & Team Officials participating in a sanctioned event.